Responsibilities

1. Service Duties
• Provide front desk PR services
• Manage meeting rooms and coordinate support for executives and guests
• Communicate and coordinate booking and use of facilities and services
• Oversee digital signage/display systems in meeting rooms
• Facilitate scheduling, arrangement, and AV system support for meetings

2. Administrative Duties
• Procure and manage inventory of office supplies, tools, stationery, and uniforms
• Distribute and allocate supplies for head office and all work sites

3. Expense Management
• Monitor and control disbursement of shared service expenses
• Review utility payments such as rent, water, electricity, etc.

Qualifications

Education:
• Bachelor’s degree in Communication Arts, Public Relations, Business Administration, Management, or a related field

Experience:
• Previous experience in public relations, administrative support, or customer service is an advantage

Required Skills:
• Strong communication and coordination skills, both written and verbal
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with room booking systems and basic AV equipment (e.g., sound system, display screens)
• Attention to detail in managing inventory and tracking shared service expenses
• Basic knowledge of procurement and office supply management

Personal Attributes:
• Pleasant personality with good interpersonal skills
• High sense of responsibility and ability to work under pressure
• Service-minded and able to work well as part of a team